So you’re planning a meeting. You’ve got a venue picked out, you’ve got your speakers lined up, and your boss is ready to sign off on your plan. But Wait! What about your Audio/Visual plan? Make sure you and your team think about these questions before you sign off on your event.
If you give presentations regularly, chances are you’ve had a video adapter mishap more than once.
Perhaps you worry as you head to a new venue: Does the room have the right video connection for my laptop? With so many devices and so many competing connection standards, can you be sure you’re prepared and have the correct adapter before you present?
Here are a few suggestions for making sure you have the correct adapter for the job and some ideas for organizing your adapters.
“You want how many microphones?”
I’ve found myself asking clients that question on many occasions. Big board meeting. National membership meeting. Round-table committee discussion. Meetings where there are 30 to 100 people who all need to be able to hear and be heard.
I’ll be honest -- you cannot have 50 microphones live at once in one meeting room without digital processing and expect to not have feedback. There’s no way one sound technician can manually keep track of who’s speaking and who’s up next and keep it all going smoothly. It’s not going to be pretty. And think of how many cables you’d need!
Luckily there’s a solution that lets everyone have a mic, prevents feedback, and keeps technicians from ripping their hair out.
It’s called an Audio Discussion System, or alternately known as a “Congress” or push-to-talk system.
“Is this thing on?”
I can’t count how many times I’ve heard someone announce this uncertainty into a live microphone to a room full of attentive listeners.
Microphones: Using one should be simple, but event attendees and presenters are often confused when you hand them a mic. Where do I hold it? Where do I set it down? And the eternal question, "IS THIS THING ON?!"
Hopefully this blog post will help clear up some basic misconceptions about microphones, and help make you a microphone pro.